Job calendars in Google Calendar, Outlook and Apple Calendar

Every job's schedule can be subscribed to from the calendar app you already use. The tasks show up as all-day events that follow their dates in Summit: move a task on the Gantt chart and the calendar catches up on its own.

Field accounts don't see the Copy calendar link button: issuing a link is an office task.

Getting a job's calendar link

1. Open the deal and go to the Schedule tab.
2. Click 📅 Copy calendar link. The link is now on your clipboard.
3. Paste it into your calendar app:

- Google Calendar: *Other calendars* → + → *From URL* - Outlook: *Add calendar* → *Subscribe from web* - Apple Calendar: *File* → *New Calendar Subscription*

Your calendar app decides how often it re-checks the link. Google is usually the slowest of the three: a schedule change can take several hours to appear there. Nobody can change the schedule from their calendar app; the subscription is read-only.

The link is a key, so treat it like one

Anyone holding the link can read that job's schedule (task names, dates and how far along each one is) without signing in to Summit. That's what makes it work in a calendar app, which has no way to log in on your behalf.

So it's fine to give a link to a subcontractor or a client who should see the programme, and it's worth thinking twice before putting one in a group chat or a shared document.

Links belong to the person who copied them

Each calendar link is tied to the team member who copied it. Two people copying the link for the same job get two different links.

When that person leaves (they're removed from the team, or moved to a field or client account), every link they copied stops working. That includes links they forwarded to clients or subcontractors. Nobody has to remember to revoke anything when someone leaves.

The catch: a client's calendar quietly stops updating when the person who sent them the link leaves. If you're offboarding someone who looked after a job's clients, copy a fresh link for that job yourself and send it on.

Links copied before this change aren't tied to anyone. They keep working until an owner next uses Revoke all calendar links, after which every new link is tied to whoever copies it.

Revoking links

If a link ends up somewhere it shouldn't:

Settings → Scheduling → Schedule holidays → Calendar links → Revoke all calendar links, then confirm.

This is deliberately all-or-nothing. It stops every calendar link your team has ever copied, for every job, at once; there's no way to kill one link and leave the rest. Everyone who still needs a calendar goes back to their deal's Schedule tab, copies the new link and re-subscribes. Their calendar app won't do it for them: the old subscription simply stops updating.

Only account owners see the revoke action.

Tips

• Subscribe, don't import. An imported .ics file is a one-time snapshot; a subscription keeps up with the schedule.
• Each job is its own calendar. Colour them separately in your calendar app and you can see which jobs collide in a week at a glance.
• Tasks appear as all-day events covering their whole run, not as timed appointments: a five-day task is a five-day band, not a meeting at 9am.